Shop Administrator
Penhall International

Seeking a Shop Administrator to work with a great company!

As a Shop Administrator, you will play a crucial role in ensuring the smooth and efficient operation of the shop. You will be responsible for a variety of administrative tasks that contribute to the overall success of the business. Your attention to detail, organizational skills, and ability to multitask will be essential in this role.

Key Responsibilities:

1. Administrative Support:
• Manage day-to-day administrative tasks such as filing, data entry, and maintaining records.
• Assist with inventory management, including tracking stock levels, placing orders, and managing deliveries.
• Handle team inquiries via phone, email, or in-person, providing excellent service at all times.
• Flexible schedule to accommodate off hours of service as needed.
• Manage and schedule PM maintenance for all vehicles through Holman/ARI.
• Quarterly inventory using current asset sheet.
• Registrations and safety checks for vehicles.
• Purchase Order coordination with team.
2. Compliance and Safety:
• Ensure compliance with all company policies and procedures, as well as local regulations.
• Maintain a clean and organized shop environment, adhering to health and safety standards.
• Conduct regular inspections to identify any potential hazards or maintenance issues and report them promptly.
• Contribute to EHS reports.
3. Team Collaboration:
• Work closely with other team members to achieve common goals and provide support as needed.
• Communicate effectively with colleagues and management to address any issues or concerns that may arise.
• Foster a positive work environment by promoting teamwork, respect, and open communication.
• Attend and contribute to toolbox talks, operations meetings, safety committee meetings, and job specific planning meetings.

This job description outlines the primary responsibilities and qualifications for the role of Shop Administrator. However, duties may evolve over time to meet the changing needs of the business.

Job Requirements
Qualifications:

• High school diploma or equivalent; additional education or training in business administration or related field is a plus.
• Proven experience in an administrative role, preferably in a retail or customer service environment.
• Proficiency in MS Office suite (Word, Excel, Outlook) and familiarity with point-of-sale (POS) systems.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both verbal and written, with a customer-focused approach.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently as well as part of a team, with a positive attitude and willingness to learn.
• Pass a required pre-employment drug screen and background check.

Penhall Company is an Equal Opportunity Employer. Penhall Company encourages qualified females, minorities, veterans, disabled persons to apply.

This job has expired.