BSD MED - Section Administrator: Gastroenterology SA
About the Department
The Section of Gastroenterology, Hepatology at The University of Chicago is consistently ranked among the best specialty nationally by U.S News and World Report. With nearly 30 specialists on staff, our program plays a leading role in the understanding of digestive diseases and in developing innovative and successful treatments for patients. Since forming the nation's first full-time department of gastroenterology in 1927, our physicians have continually improved treatments for digestive tract and related disorders by combining medical research, education, and patient care at the highest level.
The Section Administrator will manage the combined administrative, financial, academic and clinical affairs of the Section of Gastroenterology, Hepatology and Nutrition in the Department of Medicine. The Section Administrator will perform duties as the lead administrative officer for the Section including planning, coordinating and directing broad and complex financial and management functions of the Section in support of teaching, medical research and clinical care.
- Manage the implementation, direction, and policy development in areas of finance (revenue/expense management), professional fee billing, grants/contracts, human resources, facility operations, and fellowship training programs.
- Develop or direct the development of accounting systems for the section's fiscal affairs, including systems and procedures to optimize income and control expenditures.
- Provide the section chief and departmental administration with financial analysis and financial reports on a regular basis.
- Conduct or direct the content of special studies related to financial management and accounting.
- Direct the preparation of the section's operating budget. Develop estimates for staff, faculty salaries, and recovery, and all non-salary expenditures. Provide guidance and counsel to the section chief, faculty members, and departmental administration.
- Participate with faculty, physician billing offices, and the hospital to identify chargeable professional fee tests and procedures, ensures the integrity of billing data, monitor accuracy of professional fee reports, and assesses the effectiveness of billing efforts.
- Assist in the Management of Clinical Operations, including consistent and effective procedures for billing, credentialing, addressing physician compliance with regulatory requirements.
- Work with physician leaders and UCMC administration to address clinical operations issues affecting hospital operations.
- Manage the section's payroll/personal activities for all employees, including assisting the Section Chief with faculty members.
- Authorize new hires, terminations, lay-offs, leaves of absences, and merit increases.
- Establish systems that promote fair and effective recruitment, hiring, evaluation, promotion, disciplinary action and discharge practices.
- Direct and supervise the activities of the section's support staff. Hire, train, develop, conduct corrective action, and evaluate subordinates.
- Make effective recommendations on compensation.
- Participate in the recruitment of faculty members and ensures the timely and accurate processing of faculty appointments and promotions.
- Participate with the Section Chief in the development plans for future faculty and staff needs and identifies resources for their support.
- Assist the faculty in the pursuit of grants and awards to continue the research, education, and clinical activities of the section.
- Communicate grant opportunities to faculty and facilitates the timely submission of grant applications related to the opportunities.
- Participate in the development and implementation of fund raising plans for the Section.
- Manage activities related to section space, facilities, and equipment, including renovations, moves, maintenance, and ongoing facilities operations.
- Direct activities related to renovation or redistribution of section space and maintain appropriate records of same, and ensures that all activity is coordinated with the appropriate Departmental, Divisional, University, or Hospital office.
- Develop, implement, and administer policies and procedures and monitor compliance with University fiscal, academic, and human resources policies and procedures.
- Participate in the development, implementation, and maintenance of computer hardware and software to support the section's activities and goals.
- Ensure that systems are compatible with existing, Departmental, Divisional, and University operating systems and software.
- Facilitate the collection, compilation, and analysis of appropriate data for use in routing and special projects.
- Participate on Departmental, Divisional, and University committees.
- Provides leadership to managers and professional staff within a department to support teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff.
- Establishes department priorities, allocates resources and executes strategic plans.
- Performs other related work as needed.
Minimum requirements include a college or university degree in related field.---
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.---
- Advanced degree in business, health care administration or related field.
- Experience in an administrative/supervisory capacity within a healthcare and/or academic medical center.
- Experience at negotiating on behalf of unit in order to accomplish goals (salaries, budgets, etc.).
- Computing skills sufficient to effectively use many diverse managerial and administrative computer applications.
- Strategic leadership skills.
- Project management skills.
- Supervisory skills.
- Knowledge of accounting principles.
- Analytical skills.
- Problem-solving skills.
- Decision-making skills.
- Attention to detail.
- Organizational skills.
- Quantitative skills.
- Oral and written communication skills.
- Interpersonal skills.
- Negotiation skills.
- Ability to work independently with a high degree of initiative.
- Ability to maintain confidentiality.
- Knowledge of spreadsheet and word processing programs.
- Knowledge of financial, management and operational functions in the areas of clinical, educational and research.
- General knowledge of billing and collection.
- Knowledge of major federal awards and/or clinical trials operations.
- Resume (required)
- Cover Letter (required)
When applying, the document(s) MUST
be uploaded via the My Experience
page, in the section titled Application Documents
of the application.Job Family
Administration & ManagementRole Impact
People ManagerFLSA Status
MonthlyScheduled Weekly Hours
YesRequires Compliance with University Covid-19 Vaccination Requirement
YesDrug Test Required
NoHealth Screen Required
NoMotor Vehicle Record Inquiry Required
Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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