Receptionist - Canonsburg, PA
DT Midstream

At DT Midstream, we've got the energy to achieve great things! DT Midstream owns and operates a diverse, integrated portfolio of midstream pipeline, storage and gathering assets, allowing us to provide a comprehensive set of midstream services to our customers across the Southern, Northeastern and Midwestern United States and into Canada. Our newly independent public company is an energy industry leader with more than 20 years of proven success as part of DTE Energy and our focus is to be safe, caring, dependable and efficient in all we do.

GENERAL SUMMARY

This is an entry level position responsible for ensuring all telephone calls and visitors are handled in a professional and efficient manner. Work is performed under direct supervision with results reviewed through the achievement of set goals and adherence to policies and procedures. Position functions as part of a cohesive administrative team.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Ensures reception/lobby area projects a professional and clutter-free environment
• Maintains lobby area
• Greets and supports visitors; offers beverages, hangs coats, ensures visitors sign guest register, validates parking when appropriate
• Proficient in the use of the company phone system (answering calls professionally and timely, transferring calls, conferencing calls)
• Maintains a list of employees that are out of the office
• Oversees the mail process as well as any related equipment
• Maintains log of all incoming packages and distributes all incoming packages
• Maintains postage equipment and supplies; ensures adequate postage is available at all times
• Processes Certified and Registered Mail accurately and efficiently
• Routes and distributes incoming and outgoing mail in an accurate and timely manner
• SAP related duties include: purchase to pay, time entry, and expense reporting
• Ensures accurate and timely delivery of office supplies
• Schedules the use of conference rooms
• Maintains a Notary of Public list
• Updates receptionist’s manual as needed
• Assists administrative assistants with overflow work
• Performs all other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES

A high school diploma including course work in business and secretarial subjects, with at least one year clerical/office experience to provide for the following:

• Knowledge of modern office practices and procedures
• Demonstrated proficiency in business correspondence, spelling, grammar and basic accounting
• Intermediate knowledge of Microsoft Office Suite
• Ability to communicate fluently in English
• Ability to efficiently handle competing priorities and tasks, remain organized and meet deadlines
• Ability to establish and maintain effective working relationships with supervisor, coworkers, management and the general public
• Possess excellent written and verbal communication skills coupled with a welcoming, cooperative and supportive demeanor
• Ability to function within a matrix organization in which functional and business leaders have equal authority within the organization and employees report to both a functional leader and a business leader
• Ability to develop and maintain productive relationships with both a functional and business leader, who collaborate on employee issues and decisions (including performance management, compensation and development)

This job has expired.