Receiving Associate ($16.44 - $23.84 DOE)
Carlile Transportation

Anchorage, Alaska


POSITION PROFILEThis position is primarily responsible for receiving and processing inbound freight documents and entering shipment details in TMW; to further the movement of freight and to create an accurate freight bill for invoicing. This position also performs a wide variety of routine to moderately difficult clerical duties in support of facility operations and projects.

ESSENTIAL DUTIES

  • Complete inspection of inbound freight documents for appropriate consignee, bill to information, freight and hazmat description, PO#, piece count, etc, and enter details in TMW
  • Print appropriate labels, freight stickers and hazmat stickers
  • Research questionable or missing data looking at quotes, pre-books, emails, and customer database for addresses, special handling and delivery instructions
  • Confirm consignee address, final city destination, service levels, freight and commodity codes are correct
  • Enter trace information as required by customer
  • Ensure specified customer requirements have been followed for accurate billing and payment
  • Verify documentation has been signed off by driver and receiver
  • Review accuracy of data in TMW comparing to receiving documents, making changes and corrections as necessary until all fields and charges are correct
  • Final overall review of own work before completing freight bill for auto or manual billing
  • Scanning of freight bills and related documents
  • Learn multiple TMW modules to complete tasks such as splitting, merging, manifesting freight bills
  • Ensure all receiving documents are stored and can be accessed in accordance with terminal SOP
  • All other duties as assigned
QUALIFICATIONS: (Education, Experience and Certifications)
  • High school diploma or GED equivalency
  • Minimum two (2) years warehouse, dock facility, receiving department, administrative or data entry experience
  • Previous transportation industry experience preferred
KNOWLEDGE, SKILLS AND ABILITIES
  • Working knowledge of computers; TMW experience or previous experience with accounting or ERP software system preferred
  • Previous experience working with MS Office Suite, including Word, Excel and Outlook
  • Must have exceptional attention to detail, perform work accurately and ability to proof own work
  • Excellent data entry skills including speed, accuracy and thoroughness
  • Excellent Customer Service skills in person and on the phone
  • Ability to professionally serve a variety of people in a busy and fast-paced environment
  • Strong written and verbal communication skills
  • Must have the ability to work independently and as part of a team
  • Must be reliable and dependable with good attendance



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