Project Management Specialist
Indiana University

Department

INFECTIOUS DISEASES (IN-INFD-IUINA)

Department Information

The Division of Infectious Diseases at Indiana University School of Medicine is committed to superb patient care, medical education and research in infectious diseases. We strive to achieve these interrelated missions by capitalizing on our strengths to ensure meaningful progress in each discipline. Our basic, clinical, translational, and implementation research in conjunction with our patient care and education programs promote the acquisition of knowledge concerning infectious diseases and lead to innovative strategies to improve the lives of people both locally and globally.

Job Summary

The working relationship between a Program Director and this position is of critical importance, both collaborative and have an effective working relationship with each other and with their faculty and residents.

Department Specific Responsibilities

• Supervises one Admin Asst. and would also assist the Fellowship Director in conjunction with the being the Project Mgmt. Specialist
• Responsible for the administration of a fellowship program
• Assists the Program Director in developing and maintaining the educational quality of the training program
• Ensures compliance with accreditation standards and other regulatory requirements.
• Responsible for the day-to-day administration of the program and has broad responsibilities that encompass many aspects of the management and administration of postgraduate medical education training.

General Responsibilities

• Manages a small project, from start to finish, or one phase of a large project, ensuring on time completion within budget.
• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Reports on progress and provides regular updates to upper management.
• Coordinates and communicates between various areas; conducts project meetings and prepares regular reports.
• Collaborates with other departments to ensure that project objectives are achieved within established time frames.
• May provide guidance and support to non-exempt staff.

Qualifications

EDUCATION

Required

• Bachelor's degree in relevant field

WORK EXPERIENCE

Preferred

• Some relevant experience

Combinations of related education and experience may be considered

SKILLS

Required

• Ability to drive multiple projects to successful completion
• Demonstrates project management skills
• Proficient communication skills
• Excellent organizational skills
• Excellent collaboration and team building skills
• Demonstrates time management and priority setting skills

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IUPUI Campus

Indianapolis, Indiana

This position is eligible to work a hybrid remote schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

This job has expired.