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Project coordinator II
BC forward is currently seeking an initiative to take Project Coordinator II for Sunnyvale CA Location.
Position Title: Project Coordinator II
Location: Sunnyvale, CA
Anticipated Start Date: 4/11/2024.
Please note this is the target date and is subject to change. BC forward will send official notice ahead of a confirmed start date.
Expected Duration: 12 Months.
Job Type: Contract
Pay Range: $40 to Max $45/HR W2
Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).
Summary
The ideal candidate will have experience working with large organizations, driving strategic projects and internal culture and community programming. The person will be highly organized, a team player and be passionate about identifying improvements in current practices, designing, and implementing new strategic programming, event planning and execution, office administration, including budget management and be able to track several concurrent projects through to completion.
Job Responsibilities:
* Assists in coordinating schedules
* Coordinates deadlines on all deliverables
* Assists in monitoring team's progress
* Coordinates client support efforts
* Assists in preparing progress and planning documentation when necessary
* Attends all client and staff meetings pertaining to project
Skills:
* Coordinate Office Welcome program logistics, presentation updates, and manage groups/listserv.
* Supports event logistics, and execution for local events in line with approved budget and in coordination with the CX Manager.
* Supports event logistics and execution for social events Coordinates a calendar of events each quarter in partnership with the CX Manager.
* Leads event production for SoCal location wide events as needed including All Hands, Leadership Fireside Chats, and executive visits in partnership with CX Manager and event host(s).
* Collects feedback from attendees, hosts event debriefs, and compiles data on events to inform future planning efforts.
* SoCal Wiki & Microsite Updates: Maintains communication support channels for SoCal region. Serve as the main POC for ensuring site resources are up to date and relevant.
* Manage purchase orders, coordinates vendor management and on-boarding, updates budget tracker and reconciles budget as needed. In partnership with CX Manager and Finance SOPs.
* Manages Client's LA branded swag, procurement, storage, and distribution
* Create communications, marketing materials, digital assets, etc., for various events and programs.
Qualifications:
*5+ years of experience in event and/or project planning for small & large organizations
*Comfortable managing multiple projects at the same time
*Experience managing and working within specified budgets
*Experience using and building out data to solve problems
*Experience with venues, activities, and events resources
*Proven experience building cross-functional relationships between various support partners
*Comfortable working through ambiguity and uncertainty
*Proven experience collaborating as part of a cross-regional team
*Experience in using Microsoft Office Programs, Keynote, Outlook.
*Strong technical skills to utilize internal Event and Registration Tools
*Experience working with creative programs such as Canva & Photoshop
Preferred Skills:
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