Planner / Scheduler
Veolia North America

Rialto, California

Company Description

Veolia Group aims to be the benchmark company for ecological transformation. With nearly 220,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources and replenish them. In 2021, the Veolia group provided 79 million inhabitants with drinking water and 61 million with sanitation, produced nearly 48 million megawatt hours and recovered 48 million tonnes of waste. Veolia Environnement (Paris Euronext: VIE) achieved consolidated revenue of 28,508 billion euros in 2021.

Job Description


Responsibilities include inventory management, providing work plans for all CM's, providing PM scheduling and prioritization, reviewing all finished work packages/orders for completeness, providing support information to supervisors, preparing and providing a 3-week schedule and a 3-month calendar, conduct maintenance planning meetings, gather necessary information for quarterly reporting, maintain O&M and CMMS libraries, and review purchasing requisitions.


  • Provide a work plan including job scope for all CM's, with more extensive planning for proactive work and less for reactive work (may refer the project to management for review).
  • Work plan (above) to include job strategy and outline, procedures/sketches/equipment data, standard job plan, craft, number of persons, work hours, duration of project, parts list, special tools, subcontractors, estimated cost, safety/MSDS/Confined Space forms, data sheets, and critical spares.
  • Provide PM scheduling and prioritization. Utilize the CMMS system to group PM's by area or route. Work with predictive maintenance technician in review and editing of PM's and PdM's.
  • Review all work orders/packages for completeness (parts, time, root cause, etc.), add planning hours, and close all work orders.
  • Provide support information to supervisors in a timely fashion in relation to facility priorities.
  • Provide supervisors and management with a 3-week schedule and a 3-month calendar for look ahead purposes.
  • Prepare an agenda, conduct, and prepare/distribute minutes for maintenance planning meetings.
  • Prepare for the quarterly report the following items: a list of major completed projects, major purchases list, and next quarters' planned projects/major CMs by fifteen days after the end of the quarter.
  • Responsible for maintaining the following: O&M Manual library, vendor list and catalogs necessary to order spare parts and materials, CMMS system, lube oil manual/list, maintenance contribution to master plant SDS, plant schematics and drawings, and plant inventory.
  • Maintain and build mini-files on each piece of equipment including standard plans, equipment parts list, vendor data, technical files, and lubrication recommendations.
  • Create POs and review all purchasing requisitions for accurateness and proper coding.
  • Provide administrative support.
  • Knows the job well enough that he/she can describe what is to be accomplished and can estimate how many man-hours will be required.
  • Is the principal contact and liaison person between Maintenance and Operations and other supported departments
  • Is responsible for long-range as well as short-range planning. Long-range planning involves the regular analysis of backlog relative to available resources. These two basic variables must be kept in balance if a proactive maintenance environment is to be established and sustained.
  • Promotes safety practices and procedures by training employees, reporting on unsafe conditions and by filing reports on injuries.
  • May be required to travel (10% of time)


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.


Education / Experience / Background

  • Bachelors in Mechanical, Maintenance, or Electrical Engineering is preferred.
  • High School or GED required.
  • Possession of a valid California Class "C" driver's license.
  • Grade I Water Distribution Certificate issued by the State of California Department of Health Services.
  • Grade I Water Treatment Certificate issued by the State of California Department of Health Services.
  • Minimum of two years of relevant experience in Maintenance Planning, with preferred experience in heavy manufacturing, chemical, refining or utilities industry.
  • Two to three years experience working with Reliability Centered Maintenance.

Knowledge / Skills / Abilities

  • Requires superior interpersonal and communication skills, and the ability to develop and maintain good working relationships with client, public, employees, etc.
  • Excellent management and organizational skills are also required.
  • Must possess superior organizational skills and be able to prioritize and work simultaneously on several projects.
  • Ability to operate within a team atmosphere.
  • Ability to shift priorities frequently and effectively perform under pressure.
  • Valid California Driver's License.
  • Ability to operate computer, typewriter and other office machines as needed.
  • Strong basic mathematics and computer skills (Microsoft Suite products, G suit products, CMMS).
  • Ability to plan, schedule and evaluate the quality and quantity of work needed to accomplish work group goals within set limits of time and cost.
  • Ability to coordinate assignments with other sections, departments or agencies.
  • Ability to understand and follow oral and written instructions.
  • Ability to prepare clear and concise records, reports and other written materials.
  • Ability to read and understand blueprints, drawings, specifications and sketches pertaining to the work.
  • Ability to work independently and exercise sound judgment in performing assignments.
  • Create requisitions for parts and services to be rendered by vendors.
  • Manage warehouse inventory and vehicle inventory.
  • Correct discrepancies in the CMMS system.
  • Provide reports to the client.
  • Ability to schedule planning in regard to all above ground assets (in Oracle WAM).
  • Request quotes from vendors.
  • Create stock codes.
  • Understand and provide data for the KPI.
  • Prepares permit plans and with city to obtain permits.
  • Work with Supervisors to review work orders to prioritize them in regard to criticality and necessity.
  • Schedule contractors for PM and CM work. (Field Supervisor will manage contractor in the field).
  • Research, plan, purchase and prepare parts for all maintenance activities.
  • Assist operations when called upon in case of emergency.
  • Pick up parts from vendors when needed.
  • Work with asset manager to update new and missing assets

Physical Requirements

The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; climb stairs or ladders; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to distinguish color, close vision and distance vision.

Additional Information

A subsidiary of Veolia group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has more than 10,000 employees working at more than 350 locations across the continent.


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