Oliver Wyman - Executive Assistant - Actuarial Consulting (Property & Casualty)

Columbus, Ohio

This job has expired.

Oliver Wyman - Executive Assistant - Actuarial Consulting (Property & Casualty)

Office/Region(s) available: Columbus, OH

Company Overview

Oliver Wymanis a global leader in management consulting and actuarial services. With offices in 60 cities across 29 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 5,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a wholly owned subsidiary of Marsh McLennan [NYSE: MMC]. Twitter @OliverWyman.

Visit our website for more details about Oliver Wyman: www.oliverwyman.com

Oliver Wyman Actuarial Consulting is part of Oliver Wyman Group, which works with companies to manage property and casualty, life and annuity, and healthcare risks across a broad range of industries. Our firm assists with quantification of risk and loss exposures, and provides advice on external business strategy, internal risk management, implications of mergers and acquisitions, and new product development. We use mathematical and statistical modeling skills to assist our clients in evaluating and addressing risk. We offer solutions so our clients may manage and prepare for the potential financial consequences of uncertain future events.

Job Title:

Executive Assistant


Columbus, OH / North America

Reports to:

Columbus Office Leader


Start time between 08:00 and 09:00 and end time between 17:00 and 18:00 (8-hour day outside of lunch)

Job Overview

Support a group of consultants via in-depth knowledge of administrative procedures and tools and help steer the execution of office-wide strategy and growth. The successful candidate will demonstrate a basic understanding of the business service area, clients, key terms, and service offerings. Administrative assistants handle sensitive information with professionalism and integrity while communicating openly and often among team members and continually strive to promote smooth workflow and ensure client needs are met.

Key Responsibilities

Monthly Financial Reporting

  • Prepare monthly financials and revenue accruals
  • Provide Detail Billing reports to Office Leaders and Billing Managers
  • Provide support on financial reporting as necessary
  • Assist with invoice collection efforts
  • Manage the Accounts Payable process
  • Prepare expense reports
  • Administer project code setup and associated compliance items
  • Track compliance with Standard Operating Procedures
  • Prepare monthly reports detailing time charges, capacity and revenue by billing consultant and client
  • Project upcoming monthly time charges, capacity and revenue by billing consultant and client
  • Perform a wide variety of administrative duties as required to manage office and assist Client Managers

Support business development efforts
  • Track/monitor key performance indicators (KPIs) within Salesforce and Excel for leadership
  • Create monthly reports to highlight financial information and business development KPIs
  • Organize marketing materials and business development system output so that these tools can be leveraged by staff
  • Work with consultants on new business proposals, planning, and research
  • Create graphics and illustrations for reports and presentations
  • Assist with recruiting efforts
    • Create job descriptions and post open positions to various websites
    • Download, organize and review resumes and summarize information for management review
    • Coordinate interview scheduling
    • Onboard new employees
  • Track and report employee certifications and headcount status to human resources
  • Support office leaders with facilities team interactions at local level and manage inventory / office supplies
  • Organize and participate in task force meetings with staff as requested
  • Coordinate holiday cards/gifts and office social events
  • Handle team scheduling, travel and meeting arrangements as requested
  • Help with the design and execution of culture building activities and events

Experience required
  • At least three years' experience working in an administrative or customer service position
  • Bachelor's degree or equivalent experience

Skills and Attributes
  • Problem solver - strategic thinker able to work with other teams and staff members effectively
  • Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards
  • Excellent communicator and negotiator - able to deal effectively with people at all levels across a multicultural environment
  • Maturity, poise and judgment
  • Ability to maintain and respect confidentiality
  • One who takes constructive feedback in stride and incorporates feedback quickly
  • Ability to manage a heavy work volume and produce quality and timely results in a fast paced environment
  • Self-starter, strong initiative, confidence and ability to work with little guidance
  • Collaborative team player with a positive, flexible attitude
  • Methodical, organized and excellent attention to detail
  • Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman Actuarial Consulting

Technical skills
  • Excellent Word, PowerPoint, Outlook and Excel skills
  • Knowledge of Accounting/Invoicing, a plus but not necessary
  • Knowledge of Salesforce, a plus but not necessary

Why Work for Us

Oliver Wyman seeks to invest in its people by fostering a safe and inclusive environment that respects and welcomes different perspectives, promotes an ownership culture, provides opportunities for individuals to develop their personal brand, and celebrates successes and rewards performance.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. For more information, please visit us at: www.mmc.com/diversity.

Oliver Wyman provides a competitive compensation and benefits package. Explore all the benefits offered at US Benefits | Marsh McLennan.

Oliver Wyman is committed to the principles for equal employment opportunity and complies with all relevant federal, state, and local laws.

Marsh McLennan and its Affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

About Marsh McLennan
Marsh McLennan (NYSE: MMC) is the world's leading professional services firm in the areas of risk, strategy and people. The Company's 76,000 colleagues advise clients in 130 countries. With annual revenue over $17 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses. Marsh provides data driven risk advisory services and insurance solutions tocommercial and consumer clients. Guy Carpenter develops advanced risk, reinsurance and capital strategies that help clients grow profitably and pursue emerging opportunities. Mercer delivers advice and technology-driven solutions that help organizations redefine the world of work, reshape retirement and investment outcomes, and unlock health and wellbeing for a changing workforce. Oliver Wyman serves as a critical strategic, economic and brand advisor to private sector and governmental clients. For more information, visit mmc.com, follow us on LinkedIn and Twitter or subscribe to BRINK.

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