Office Specialist
State of Nebraska

The work we do matters!

Hiring Agency:
Fire Marshal - Agency 21

Location:
Lincoln Job Posting

Hiring Rate:
$15.958

Classification Salary Range:
$15.96 - $23.52

Job Posting:
JR2024-00003957 Office Specialist (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
05-01-2024

Job Description:
Do you have any experience in efficient and effective communication? Are you looking to work with a highly skilled team? The State Fire Marshal is seeking a full-time Office Specialist with great communication and interpersonal skills to join our dedicated team of professionals. The nature of responsibility is applying, interpreting and developing office policies and procedures. Does this interest you? This Office Specialist position might be your perfect fit!

Job Duties: Greet and direct customers, answer and route calls, open and sort mail, enter payments into the cash register, order office supplies and business cards and forms, make hotel reservations; review and process applications for firework retail permits and jobber/distributor licenses; procurement agent to receive order requests, obtain quote, create purchase orders, place and receive items, assign tag numbers and distribute to staff; learn duties to support other Office Specialists. Other duties as assigned within the scope of classification.

REQUIREMENTS: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

PREFERRED: Proficient with Microsoft Office products including Outlook, Word, Excel, and Access Previous experience working in an office environment.

OTHER: Regular and reliable attendance is required.

Knowledge, Skills, and Abilities: Knowledge of: the practices, procedures, and equipment used in secretarial/clerical support operations; record keeping practices and database management; administrative reporting formats; customer service processes and principles; the program-administrative policies and guidelines; specialized processes and terminology associated with assigned work; grammar, punctuation, spelling, and composition for general business and specialized purposes; word and data processing software. Ability to: communicate in person and by telephone, email, and correspondence to exchange information and ideas; interact effectively with persons of diverse backgrounds; summarize technical data and results of research and tracking activities into reports; prepare, proofread, and correct errors in information, documents, reports; understand and apply instructions and program-administrative policies and directives; implement decisions made and take actions selected by others to achieve work objectives, performance goals, and priorities; learn the organizational structure, mission, and activities of the employing agency; learn agency policies and procedures pertinent to the work assigned; maintain confidentiality; maintain accurate records and documentation.


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.