Management Assistant
Beacon Hill Staffing Group

Acton, Massachusetts

This job has expired.


Our client, a family-owned and privately held property management company located in Acton, MA is seeking a temporary Management Assistant to join their team on a part-time basis. This role is onsite for 4 days a week from 9am-5pm and pays $22 an hour.

Job Duties:

Provides superior customer service to residents by assisting them with site services such as but not limited to:
* Parking assignments and parking issues
* Supporting the Condominium Board in developing and implementing communications with real estate professionals and other stakeholders.
* Responsibilities include telephone reception, initiating work orders, filing, correspondence, etc.
* Will also assist in addressing residents' general questions and concern.
Provides superior customer service by:
* Answering telephones, directing incoming calls appropriately, taking messages, and assisting callers whenever possible
* Greeting and assisting all visitors to the management office
* Taking maintenance service requests and following up with maintenance staff to ensure completion when necessary.
* Taking resident complaints and handling matters according to guidelines established by a property manager.
Supports the site management office in an administrative capacity by:
* Preparing memos, letters, reports, and other documents
* Completing guest cards
* Scheduling various services and inspections relating to the building; Coordinates and communicates with residents when applicable
Ensures the efficient operation of the management office by:
* Ordering office supplies, maintaining postage machines, and arranging office equipment repairs.
* Working with other staff members to ensure the management office maintains a professional appearance and environment.
* Assuming additional responsibilities and assisting co-workers when necessary.
* Other duties as assigned.

Qualifications:
Skills and Abilities
* Strong customer service skills, with the ability to work effectively with a wide variety of individuals.
* General Office skills.
* Good communication skills, both verbal and written.
* Strong organizational skills and attention to detail.
* Ability to multi-task effectively.
* Ability to organize priorities effectively and have excellent attention to detail.
Knowledge and Experience:
* Proficient with Microsoft Soft suit of products, Outlook, Word and Excel.
* Prior experience in an office environment.
* Written business English and professional letter format.
* Previous property management experience a plus

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)


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