Human Resources Coordinator
The University of Chicago

Chicago, Illinois

This job has expired.


BSD ACC - Human Resources and Academic Affairs

About the Department

The Department of Anesthesia & Critical Care is a clinical academic department at the University of Chicago. The department has been continuously productive not only in its scientific contributions, but also in providing outstanding basic medical care in anesthesiology. Its members have helped to establish the role of anesthesiologists as consultants in fields such as intensive care, oxygen therapy, the recovery room, and inhalation therapy. From a one-member section in 1928, the department has grown to a 60+ member faculty; the department includes 50+ residents, 20+ nurse-anesthetists, 14 administrators and 70+ staff members. Faculty members are active nationally and internationally in the field, and former trainees of the department hold prominent academic positions in the United States and throughout the world.

Job Summary

The HR Coordinator assists with functions related to human resources for 4 clinical units: Anesthesia & Critical Care, Neurology, Radiation & Cellular Oncology and Radiology. The job performs a broad range of operational business activities to design, implement, and monitor a variety of human resource programs. Responsibilities are within the Human Resources Function as a generalist or in a combination of disciplines, allowing the incumbent to acquire higher-level skills.


  • Assists HR Manager in identifying potential candidates, performing phone screens, preparing interview schedules, and checking references for all non-faculty position levels.
  • Assists with the hiring and termination process for staff and students at all steps.
  • Assists with all staff onboarding processes, such as Oracle, CNet ID, scheduling health screens, badge requests, etc.
  • Processes IT cases for account creation and equipment ordering for new hires.
  • Meets and greets new hires, authenticates I-9 documentation and maintains employment verification records.
  • Assists in the medical credentialing and recredentialing process for clinicians.
  • Oversees probationary evaluations, as well as annual and probationary goals.
  • Completes quarterly file and database audits to ensure that all required employee documentation is collected and maintained, ensuring accuracy.
  • Oversees the processing of volunteer and educational assignment requests.
  • Assists in orienting and onboarding new staff, visitors and volunteers to the department.
  • Completes and submits One Time Payments for staff and academics through the University's HRIS system.
  • Processes staff and provider leaves, enters FML time off entry in the HRIS system.
  • Audits, approves and corrects employee time sheets as needed, in consult with unit supervisors.
  • Proactively addresses day-to-day operations and projects in the office.
  • Assists in and occasionally leads the planning of the execution of employee engagement events.
  • Composes and distributes important communications to the department and/or leadership.
  • Organizes in-person and virtual meetings, facilitating full cycle candidate communication, scheduling, and team coordination.
  • Point person for organizing and distributing annual staff awards, gifts for various events across the University and Medical Center.
  • Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Maintains appropriate human resources data and records.
  • May help counsel employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate to high level of guidance.
  • Performs other related work as needed.

Minimum Qualifications

Minimum requirements include a college or university degree in related field.
Work Experience:

Minimum requirements include knowledge and skills developed through ---


Preferred Qualifications

  • Bachelor's degree in related field.

  • Experience in human resources.
  • Experience in a University, clinical or a not-for-profit organization.

Preferred Competencies
  • Ability to handle confidential information with utmost discretion.
  • Ability to communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others.
  • Excellent interpersonal, organizational, written, and verbal communication skills.
  • Excellent attention to detail and ability to handle multiple tasks simultaneously under tight deadlines.
  • Strong analytical skills and excellent computer skills including advanced Microsoft Office Suite.
  • Ability to work effectively under considerable time pressure on high visibility, high stakes projects with minimal supervision.

Application Documents
  • Resume (required)
  • Cover Letter (preferred)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Human Resources

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Requires Compliance with University Covid-19 Vaccination Requirement


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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