Grants Administrator II
Salk Institute for Biological Studies

SUMMARY:

Responsible for the preparation, submission, and management of a portfolio of grant, contract, and fellowship applications and awards from external funding sources, including Federal, State, voluntary health agencies and foundations.

DUTIES AND RESPONSIBILITIES:

• Independently manages all aspects of a portfolio of grant, contract, sub-award and fellowship applications and awards, including pre-award, submission, and post-award compliance and reporting.
• Prepares and submits grant, contract, sub-award and fellowship applications and awards. Stewards administrative proposal process including timeline creation, formatting requirements, submission processes, and deadlines. Works with faculty and staff on the preparation of all administrative portions of applications, including budgets. Prepares and compiles components for each submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with agency requirements. Advises and/or assists as appropriate in the design, formatting and preparation of grant documentation.
• Works with faculty and staff on the preparation of administrative portions of progress reports and other administrative requests.
• Collaborates with various administrative departments (e.g., Chief Science Officer, Research Accounting, Purchasing, Animal Resources Department, Office of Technology Development) and Committees (e.g., IACUC, IRB, ESCRO) to assure proper stewardship of grant funds.
• Assists with the development, implementation, and maintenance of departmental policies and standard operating procedures to execute best practices. Assists with developing and implementing Institute-wide policies and procedures to maintain compliance with funding agency regulations.
• Establishes and maintains a positive and cooperative working relationship with faculty, staff and management.
• Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES:

• This job has no supervisory responsibilities.

QUALIFICATIONS:

• Bachelor's Degree (BA) from four-year college or university, or equivalent combination of education and experience.
• Minimum three years non-profit or academic grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience.
• Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements. Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards2 CFR 200 (commonly called "Uniform Guidance").
• In-depth knowledge and current demonstrated experience in grant and contract proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.
• Experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merit increases, range adjustments and benefit costs.
• Experience in planning, researching, prospect searching, analyzing, implementing, and evaluating programs, and preparing grant and contract proposals, with the ability to develop reports and oral presentations.
• Preferred certificates, licenses and registrations: : Certified Research Administrator certification
• Experience with NIH grant submission systems required. gov, NSF FastLane, CDMRP eReceipt System, proposalCENTRAL, and/or other on-line proposal submission systems preferred.
• Computer skills required: Grants Management platforms (e.g. Cayuse); Microsoft Office; Adobe Acrobat

SALK VALUES:

• Integrity - Guides our moral compass and underpins our every action. We do what is right in all situations for no other reason than because it is right. We uphold honesty and ethical behavior and make good on our commitments. We understand that words and deeds matter and that integrity leads to trust.
• Community- Enables us to harness the power of our collective talents. We work together towards common goals. We recognize the importance of diversity where everyone’s ideas, identities, backgrounds, and perspectives are valued and pave the paths that propel us forward. We understand our pioneering role in the broader scientific community and take pride in our efforts to have a positive impact on the world.
• Accountability - Keeps us focused, and keeps us honest. We are responsible not only for our own success, but the success of our teams and the entire Institute. We consider how the actions we take and the decisions we make in our own work may impact others.
• Respect - Creates the foundation of trust and brings out the best in us all. We value the experiences, identities, and feelings of those we work with, regardless of their position or their relationship to us. We provide feedback in a constructive manner, use appropriate language, and allow others to share their thoughts and ideas without fear of ridicule.
• Empowerment - Amplifies all voices and inspires the pursuit of greatness. We lift each other up, enabling us to grow continuously and live to our fullest potential. We support the expression of ideas, encourage self-advocacy, inspire confidence and recognize that an environment of mutual respect is critical to our collective success.

COMPETENCIES:

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

The expected pay range for this position is $68,000-$82,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand
• Occasionally required to walk
• Frequently required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk or hear
• While performing the duties of this job, the noise level in the work environment is usually moderate
• The employee must occasionally lift and /or move more than 20 pounds
• Specific vision abilities required by this job include: Close vision

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.