Dean's Office Administrator
The University of Chicago

Chicago, Illinois

This job has expired.


Department

Law Dean's Office Support

About the Department

The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind.

Job Summary

Situated in the Law School's Dean's Office, the Dean's Office Administrator provides a broad range of high-level, confidential administrative, financial, and project-related support to the leadership of the Law School, specifically the Dean and Deputy Dean. Support may also be provided to Human Resources, the Associate Dean of Administration, and the Chief of Staff.

Responsibilities

  • Facilitates communication and manage projects at the direction of Law School leadership.
  • Manages highly sensitive and confidential matters in support of the business of the Law School, using independent judgment and excellent discretion.
  • Independently handles routine administrative and operational matters.
  • Provides administrative assistance to the Dean in the absence of the Executive Assistant to the Dean.
  • Provides administrative assistance to the Deputy Dean, Chief of Staff, Human Resources, and the Associate Dean of Administration.
  • Researches topics as directed by the Deans.
  • Prepares summary reports, including the development of complex spreadsheets and/or database, materials and information for meetings, including proofreading and copyediting written materials prior to publication or distribution.
  • Manages electronic and hard copy filing systems; creates and implements process improvements for general office management, including the development of operational manuals.
  • Processes expenses and reimbursements on behalf of the Deans.
  • Makes complex event and travel arrangements for the Dean and processes all related expenses and reimbursements.
  • Assists with planning of faculty conferences, programs, meetings and events.
  • Assists Deans and faculty with matters related to teaching and scholarship.
  • Provides administrative support for faculty recruitment and onboarding.
  • Provides administrative support for academic affairs and curriculum planning at the direction of the Deputy Dean.
  • Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
  • Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors.
  • Performs other related work as needed.

Minimum Qualifications

Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
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Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
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Certifications:


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Preferred Qualifications

Education:
  • Bachelor's degree.

Experience:
  • Relevant work experience, with demonstrated increases in responsibility.
  • Experience working in higher education.

Preferred Competencies
  • Mastery of Microsoft Office Suite of products, and electronic calendaring software.
  • Excellent written and verbal skills.
  • Ability to maintain complete confidentiality.
  • Excellent interpersonal skills to interact with a diverse population of contacts and maintain discretion.
  • Strong administrative and organizational skills including ability to manage multiple tasks simultaneously, complete projects, maintain records.
  • Problem solving skills and ability to exercise mature judgment and use initiative in conducting day-to-day activities, setting priorities and meeting deadlines.
  • Knowledge of desktop publishing and web-related software.

Application Documents

  • Resume (required)
  • Cover Letter (preferred)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Requires Compliance with University Covid-19 Vaccination Requirement

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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