Cultural Assets Program Manager
City of Boise

Boise, Idaho


Summary Statement

The Boise City Department of Arts & History reinforces a sense of place, celebrates our community's character, ensures exceptional arts, history, and cultural programming, and fosters placemaking with community context. Arts, history, and culture are catalysts for bringing people together - let's fuel the fire.

  • Manages the Arts & History's collection of cultural assets
  • Manages the budget and contracts for general and specialized conservation of collections
  • Provides preventative, corrective and emergency maintenance and conservation of assets
  • Provides oversight of the Cultural Assets Program Assistant, any temporary employees and multiple contractors
  • Supports programs and opportunities, events and general activities offered by the department
  • Work is performed independently and within policy and procedures
Make a bold career move this year: the City of Boise welcomes passionate and talented people who want to share our vision of creating a city for everyone, demonstrate drive toward fulfilling our mission in the community, and embody the values that are so important to our organization.

Essential Functions

Manages reconstruction of damaged, aged, or improperly fabricated public art projects. Provides assessment to and manages board and council decisions to de-accession (dismantle) artworks as they are deemed no longer suitable or safe as city inventory. Acquires estimates, bids, and insurance documents to hire a range of contract specialists; secures proper easements, legal agreements, and works with council and city managers to solve complex issues. Negotiates with outside agencies to acquire needed property or funds to fulfill project goals. Manages artist/maker warranties listed in the contract scope(s) terms and conditions. (35%)

Provides guidance to the public art manager for the proposed fabrication and installation process to help ensure public art is appropriate for the site. Offers specifications and resources for material proposed to help meet the goals of each project by ensuring that the art installation meets accountability standards, is maintainable, and is integrated safely and functionally within the public realm. Once an asset is commissioned, the goal is to obtain the knowledge and support materials from the public art manager to properly care for the asset, place it on a schedule for long-term care and manage the details of each specific media used in its creation within its new site and conditions. Oversight of easement requisitions, change orders, and staff reports in alignment with departmental needs. Drafts contracts, scope of work documents, payments, and schedules. Coordinates the installation and rotation of the portable art collections. (25%)

Works closely with private property owners and public property managers, redevelopment agencies, business associations, and officials regarding financial investments in City of Boise cultural asset collections. Provides conservation assessments, insurance records, and safety risk evaluations. Manages conservation efforts through assessments, documentation, and storage. Prepares each asset for storage, transport, and installation. Institutes contractual services for maintenance of city cultural assets as well as hands-on treatments in both conservation and maintenance. Works in tandem with City of Boise legal, facility maintenance, and purchasing managers to outside agencies and vendors that interface with the cultural assets. Oversees the work of temporary and part-time staff on database entry and art maintenance. Maintains collection records. Provides archival database records, and manages the files, database, and image bank related to the production of assets. Provides support for any exhibits related to the department goals. Coordinates weekly, monthly and annual condition assessment of the permanent collection, and formulates maintenance schedules. (20%)

Assists with public cultural programs. Provides tours and tour opportunities through staff management. Assists with interpretive material for publishing on the internet, digitally, and in print. Develops GIS data for open source management. (10%)

Supervisory responsibilities: Employees in this position are authorized to recommend and/or effect the full range of duties (with appropriate managerial review), including hiring, performance evaluations, transferring, promoting, assigning of significant duties, rewarding, disciplining and terminating employment; exercise independent judgment to direct others work and have the authority to take corrective action; and, utilize people skills to communicate, motivate and direct or oversee a person, group, department, or organization. (10%)
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Total Percentage = 100%

Requirements

Required Knowledge, Experience, And Training
  • Bachelor's degree in an arts-related field with an emphasis in education methods and/or focus on arts conservation, and
  • 2 years experience in maintenance and conservation of public art and/or developing educational programs, and/or
  • An equivalent combination of education and/or experience

Level of Knowledge:
  • Functional knowledge of tools and skills in use, storage, care and safety
  • Art collection maintenance and preservation techniques
  • Public art policies and procedures
  • Safety procedures with respect to art fabrication and installation
  • Effective communication and presentation techniques
  • Office practices and procedures
  • Spreadsheet, database, and word processing software packages
  • Preparing, monitoring and maintaining project accounting records, budgets costs and schedules
  • Preparing and analyzing data and comprehensive reports

Ability to:
  • Utilize personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports
  • Utilize good communication skills and convey information in a clear and effective manner both verbally and in writing
  • Apply project management techniques and principles
  • Plan, develop and successfully implement projects and events from inception to completion
  • Coordinate multiple projects concurrently
  • Recommend and review work of vendors and contractors
  • Develop partnerships with individuals and organizations
  • Guide tours and effectively communicate the mission of the public arts program as well as the curatorial practices involved in the maintenance and conservation of public art; effectively supervise contract staff and volunteers
  • Work a flexible schedule which includes some evenings and weekends
  • Display an attitude of cooperation and work harmoniously with all levels of City employees and the public
  • Communicate effectively in the English language at a level necessary for efficient job performance
  • Complete assignments in a timely fashion
  • Understand and comply with all rules, policies and regulations
  • Maintain prompt and regular attendance
  • Perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation
  • Individuals must be capable of operating vehicles safely and have an acceptable driving record

Preferred Knowledge, Experience, And Training
  • Master's degree in an art-related field with an emphasis on museum conservation practices
  • 2 years experience overseeing maintenance and preservation of a large art collection
  • Experience with CMS web software, with collections management software, and contact database software
  • Experience recommending and monitoring budgets

Licensing And Other Requirements
  • Valid driver's license

Special Requirements
Applicants must be able to pass:
  • City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
  • Driving Record Check


Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts
While performing the duties of this job the employee is occasionally lifting/carrying up to 50 pounds. Also, the employee is occasionally pushing/pulling up to 50 pounds. The noise level is frequently moderate. Work includes the sensory ability to talk, hear and touch. Work in this position also includes depth perception. Employees will sit, stand, walk, reach, grasp, climb and balance. Position requires hand/finger dexterity.

Working Environment
The work environment will include inside conditions, outdoor weather conditions, areas of dust, odors, mist and gases or other airborne matter. Employees are exposed to mechanical hazards. Work includes protected exposure to chemicals.
This position works: evenings and weekends as necessary for installations, dedications, and special events.



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