Conference Plan Coordinator
AVI-SPL

Description

Job Summary
• Responsible for coordinating client site AV integration projects to meet profitability quality and safety/customer satisfaction objectives.Essential Duties and Responsibilities
• Facilitate plan design and deliver Audio Visual collaboration technology in client conference rooms to support company meetings and conferences
• Responsible for acquiring information to develop client AV conference requirements including site surveys room scheduling preliminary design; trades scheduling
• Requires demonstrable project management experience in delivering conference-room based collaboration technology with an emphasis on high-quality projection control & audio/video conferencing solutions. Responsible for direction of personnel and activities on project site
• Meet with customers suppliers and planners to evaluate site-specific requirements such as HVAC electrical network etc
• Work with the Audio Visual supplier's engineers to recommend technical & facility architecture
• Participate in the evaluation and recommendation of presentation audio and video products including supplier services and vendor management
• Work with the client and UAW trades to obtain labor and material quotes for facility preparation obtain clearances & consult on electrical plant and HVAC remediation requirements
• Assume ownership of assigned conference room installation projects including acting as lead for project planning execution and communication processes
• Obtain and read all contract documents including but not limited to: bid drawings and specifications contract project workbook subcontractor scopes of work and construction schedule
• Acquire a thorough understanding of project requirements and objectives
• Attend project kick-off meeting that includes key participants including client sales engineering fabrication and installation and UAW trades
• Coordinate all in house activities associated with project execution
• Create update and manage the client quote log and Room Build Plan schedule
• Function as the focal point for project communication and documentation
• Coordinate activities with general contractor construction manager owner and other trades as required
• Provide regular reports of job progress to client and Project Manager
• Cooperatively manage and monitor the labor and installation personnel over the course of the project and communicate (upward) any issues Generate and/or respond to construction communication
• Regularly inspect installation work performed by staff and/or subcontractors.Other duties assigned as neededSkills and Abilities
• Self-starter capable of working independently and ensuring to meet deadlines
• Excellent communication and interpersonal skills both verbal and written
• Ability to balance multiple tasks with changing priorities
• Demonstrate time management skills with attentio