Assistant Director of Facilities Maintenance
Boise State University

About Us:
Boise State University is located along the banks of the Boise River and a short stroll from the state capitol. We are committed to an innovative, transformative, and equitable educational environment that supports student success, and advances Idaho and the world.

Boise State is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Applications from individuals of all backgrounds and identities are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/
Job Summary/Basic Function:
This position has the responsibility and oversight of facilities management and project construction, including maintenance, trades, custodial, and grounds for a division or college building(s). Serves as lead for capital project management and related projects. Supervises staff including student employees. Manages facility services, custodial services, safety and security programs.
Department Overview:
Housing and Residence Life manages approximately 750,000 square feet of residential living space serving over 2500 students at any given time. Our Facilities department is Customer Service focused with the goal of providing a safe and welcoming environment for our students to live, learn, and prosper in.
Level Scope:
Provides direct supervision typically to professionals or skilled technical employees at the entry or intermediate level. Functions as advisor to unit and administration and sets goals and objectives for team members for achievement of operational results. Analyzes and resolves problems through drawing from prior experiences. Interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental goals and objectives.
Essential Functions:
45% of the Time the Assistant Director of Facilities Maintenance must:

• Plan and coordinate projects from conception to completion.
• Oversee multiple trades including but not limited to roofing, siding, alarm systems, plumbing, electrical, HVAC, and other trade systems.
• Prioritize and schedule work with other trades, contractors, and vendors as required to complete projects of larger scope and work with them in compliance with university policies.
• Communicate with internal stakeholders to clarify departmental priorities.
• Identify and implement process improvements.
• Attend departmental informational and planning meetings.
• Organize and communicate documentation needed to facilitate departmental processes.
• Maintain, schedule, and coordinate the department's maintenance plan.
• Maintain compliance with all university, state, and department procedures/policies.
• Work with internal and external agencies to facilitate the successful completion of projects.
• Maintain a relationship with key contractors in order to meet resident needs 24/7.
• Work with the supervisor to create and execute a capital plan for all the buildings in Housing's portfolio.
• Maintain records and reports regarding products used (including Materials Safety Data Sheet - MSDS) and cleaning schedules to support purchasing, inventory, disposal, and contracting of all goods and services necessary to complete facility maintenance projects.
• Coordinate with the supervisor to create and execute a plan for room turns between semesters (and for summer conferences).

45% of Time the Assistant Director of Facilities Maintenance must:

• Provide direct supervision to staff including but not limited to Craftspeople, painters, HVAC techs, and temporary workers.
• Complete all the necessary clerical work related to management including but not limited to interviewing and hiring staff, time approval, performance evaluations, setting expectations, and follow through with disciplinary actions.
• Work with the Housing leadership team to prioritize and coordinate staff assignments/work orders on a daily, weekly, and monthly basis.
• Train staff in the area of industry-standard maintenance practices and proper care and use of maintenance equipment; and implement quality assurance programs to ensure duties are being performed and safety practices are followed.
• Maintain the safe operation of multiple residence halls and apartments.
• Prepare residential and apartment facilities annually for semester opening and closing.
• Support efforts and planning for move-in activities (fall, spring, summer).
• Create a culture of excellence through mentorship, accountability, and innovation for a cohesive maintenance team.
• Train staff on the work order system, and monitor and process work requests.

10% of Time the Assistant Director of Facilities Maintenance must perform:

• Other duties as assigned by the supervisor or Executive Director of Housing and Residence Life.
  This includes but is not limited to: efforts that support broad division/institution efforts including at least 40 hours per year spent helping divisional initiatives such as Move-In Day, Welcome Week, Family Weekend, Career Expo, Disability Services Finals Testing, other special projects, etc.

Knowledge, Skills, Abilities:

• Knowledge of group dynamics, conflict resolution skills necessary for training, problem solving, etc.
• Knowledge of accounting and finance necessary to develop and interpret department reports.
• Experience in managing budgets, estimate project or equipment costs.
• Ability to manage large multi-use facilities or housing spaces.
• Experience supervising, hiring, training, scheduling, progressive discipline, and evaluating multiple staff and/or teams of staff.
• Knowledge of facilities maintenance and custodial needs and services.

Minimum Qualifications:

• Bachelor's Degree or equivalent plus 2 years relevant experience
• Valid Drivers License

Preferred Qualifications:

• HVAC Certification

Salary and Benefits:
Salary ranges from $57,200.00 - $71,000.00 annually, commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.
Required Application Materials:

• Cover letter
• Resume
• References

Advertised: April 24, 2024 Mountain Daylight Time
Applications close: May 15, 2024 11:55 PM Mountain Daylight Time

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