AME-FCAAP Part-Time Front Desk Assistant - OPS
Florida State University

Job Title: AME-FCAAP Part-Time Front Desk Assistant - OPS
Location: Tallahassee, FL
Regular/Temporary: Temporary
Full/Part Time:
Job ID: 57613
Department

Aero-Propulsion, Mechatronics, and Energy Center (AME) and the Florida Center for Advanced Aero-Propulsion (FCAAP)

Responsibilities

Greets and assists faculty, students and visitors, and ensures that the front desk is covered at all times. Assists and answers any general questions/concerns visitors may have in a kind and friendly manner, making sure they feel welcomed and leave with answers or directions.

Assists in all phases of center event planning. Helps coordinate seminars/meetings and conferences, including room reservations, food (delivery/setup), cleaning up afterwards. Maintains up-to-date calendars (including name, purpose and times) for conference rooms and classroom spaces, and assists users with swipe access to the rooms when needed.

Maintains office supply inventory and makes sure conference rooms and breakroom areas are well maintained. Maintains a tracking list of departmental equipment and supplies. Keeps up with the printer/copier maintenance (including calling for parts, supplies, toners, keeping paper in stock). Assists faculty with copying or scanning documents as needed.

Responsible for handling all incoming and outgoing mail and packages. Runs documents to FAMU/FSU as needed.

Responsible for travel authorizations and processing of expense reports in Concur for faculty and guest travelers. Advises faculty and students on current travel policies and provides guidance to ensure compliance.

Processes requisitions in SpearMart and OMNI Financials, and then marks ordered goods as received ensuring proper closure in FSU systems. Places on-line orders with vendors where P-card payments are accepted and allowed. Works with all vendors on any outstanding issues for backorders or returns/credits. Ensures the propriety of the purchases, compliance with prompt payment, and other applicable laws, policies, and procedures of the State of Florida and Florida State University.

Qualifications

High school diploma or equivalent
Ability to adhere to ethical business practices and promote ethical behavior.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships.
Knowledge of applicable computer applications (Excel and Word required; Sharepoint helpful)
Ability to gather, interpret, report, and/or edit information.
Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.
Ability to perform accurately in a detail oriented environment.
Ability to utilize problem solving skills.
Ability to prioritize, organize and perform multiple work assignments simultaneously.
Ability to perform assigned responsibilities with minimal to moderate supervision.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an OPS/temporary job.

Based on the duties, this position may require completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

This job has expired.