Administrative Coordinator
Proassurance Corporation

An exciting opportunity exists to join the ProAssurance family of companies!

We are a specialty writer of professional liability, products liability and workers' compensation insurance. With approximately 1000 employees operating in all 50 states, we are well positioned to offer career opportunities to individuals interested in professional growth.

This position supports the PICA Group, the nation's leading provider of medical professional liability insurance for dentists, podiatrists and chiropractors.

Our Administrative Coordinator will be based in Franklin TN.

The Administrative Coordinator provides office and administrative support to management, representing the office in a highly polished and professional manner. This position is a highly organized, self-directed individual who can handle a variety of sensitive matters in a professional and timely manner. This person will interact with all levels of management through the organization as well as vendors and visitors.

Essential Duties and Responsibilities:

50% - Management of all mail room and mass printing:

• Coordinates and distributes departmental mail physically and digitally, prepares outgoing mail and correspondence.
• Procures, distributes, and maintains office supplies.
• Arranges for office equipment maintenance.
• Oversees in-house bulk printing and sorting.
• Manages mass material shipping to committee members, employees, and others.
• Toner replacement, stationary ordering and troubleshooting for network printers.

35% - Perform miscellaneous duties as assigned to support the business in the following areas:

• Provide support to the Business Continuity Coordinator. Maintain plan documents and provide assistance as requested.
• Assists Underwriting in fulfilling Claim's need for Certified and Mini-policies.
• Partners with Underwriting on fulfilling subpoena requests.
• Assists in the application of risk management discounts to policies upon completion of home study, seminars, webinars, etc.
• Provides assistance to Policy Services in the completion of Claims History requests.
• Special projects, data entry, and basic research as assigned.

Secondary Responsibilities:

15% - Management and coordination of physical business support:

• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities.
• Desk/office set up with Help Desk collaboration - docking stations, etc.
• Serves as office liaison for I.T. as needed (troubleshooting, workstation set-up and changes, equipment inventory).
• Organizes office functions, meetings, charity drives and other special events.
• Performs other related duties as required.

Qualifications:

• High school diploma or GED equivalent is required, Associates Degree preferred.
• Minimum five years of clerical experience required.
• Experience in resolving day to day basic IT functions (toner replacement, workstation set-up) preferred.
• Experience in Microsoft Office Suite required.
• Must demonstrate a high level of interpersonal skills to handle sensitive and confidential information.
• High-level attention to detail and accuracy, ability to establish priorities and meet deadlines.
• Ability to assess the urgency and importance of situations.
• Excellent organizational and analytical skills required.
• Must be detail oriented, self-motivated, able to work independently, and capable of multi-tasking.
• Strong verbal and written communication skills.
• Moderately mobile with periods of sitting while working on a personal computer. Light lifting required, up to 50 lbs.

This job has expired.