Administrative Assistant (Student Services)
Indiana University

Department

SCHOOL OF NURSING (IN-NURS-IUINA)

Department Information

IU School of Nursing has an exciting opportunity for highly qualified staff who want to make a difference by working for an educational institution that is changing the face of healthcare in the State of Indiana.

Indiana University School of Nursing (IUSON) was established in 1914 with the opening of Long Hospital in Indianapolis, Indiana. The School unites to form a core structure with 3 locations: Bloomington, IUPUI (Indianapolis), and Fort Wayne. Over 22,500 alumni across the globe are empowered to be leaders in clinical practice, research, education, and innovation, and our core values of Respect, Responsibility, Trust, and Dialogue form the foundation of the work that we do. These same core values drive our commitment to diversity, which includes promoting an educational environment that values, respects, and reflects a global view of diversity. The culture of the IUSON is collegial and professional.

Job Summary

The Administrative Assistant (Student Services) provides general administrative support to the Center for Academic Affairs and to manage selected student affairs and service programs and events in a manner that enhances the professional image of the Indiana University School of Nursing. This position is responsible for supporting the Assistant Dean for Student Services and other positions as needed, coordinating the system-wide (8 campus) IUSON financial aid/ scholarship process, and for planning and overseeing events (e.g., graduation, annual student recognition programs, etc.) and programs/activities (e.g., financial aid program, enrichment and support programs, student workshops, peer tutoring programs, and other student service related projects).

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

EDUCATION

Required

• High school diploma or GED

Preferred

• 1 year of college

WORK EXPERIENCE

Required

• 2 years of relevant experience

Preferred

• Experience in a college or university setting

Combinations of related education and experience may be considered.

SKILLS

Required

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

Preferred

• Strong interpersonal skills
• Detail oriented
• Knowledge of Microsoft Word, Excel, Access (or other database program) and PowerPoint , desktop publishing programs
• Knowledge of University systems (i.e., SIS, IUIE, FIS, Oncourse and Publisher)
• Experience with event planning and management
• Ability to work under peak pressure periods

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

Benefits Overview

Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

This job has expired.