Administrative Assistant
FirstDay Foundation

It's a great feeling to work for a company that does so much good for others around the world!

This is a part time role, on-site Tuesday- Thursday. Work hours are from 8am to 5pm.

Academic Req: High school diploma or equivalent; Associate degree preferred. Work experience may substitute for education.

Work experience: Minimum of 2 years of administrative experience, preferably in property, facility, or construction management.

Essential Functions:
1. Manage the office front desk: meet and greet visitors, manage office supplies, and route phone calls appropriately.
2. Maintain organized and up-to-date filing systems for property and risk management records, including but not limited to lease agreements, tax documents, risk assessments, and insurance documentation.
3. Ensure timely retrieval of documents as requested by the team.
4. Assign Helpdesk property and risk management tickets, track progress, and provide updates to customers.
5. Perform coding and data entry of approved invoices and credit card charges.
6. Manage shipping and receiving of incoming and outgoing packages.
7. Assist in preparing monthly, quarterly, and annual reports as required by the department.
8. Assist with developing and implementing new or established office procedures.
9. Assist with scheduling vendors.
10. Assist with scheduling travel.

Measurable Deliverables:
1. Maintain 99% accuracy and submission rate for all requisitions.
2. Process expense reports and invoices within a 3-day turnaround time.
3. Respond to internal and external inquiries withing 24 hours.
4. Conduct quarterly audits of departmental records.
5. Achieve a 98% accuracy rate in data entry tasks.

Requirements:
1. Strong organizational, multitasking, and time-management skills
2. Excellent verbal and written communication skills
3. Ability to handle confidential information with discretion
4. Valid driver's license
5. Proficient in the use of Microsoft Office applications
6. Strong analytical skills and attention to detail
7. Highly effective in a team environment
8. Notary or can qualify to be a Notary
9. Bilingual speaker preferred

Here at FirstDay Foundation, we are dedicated to building a diverse, inclusive, and authentic workplace. Please feel free to apply for this position even if your work experience and education do not align perfectly with every requirement for this job description. You may very well be the perfect candidate for this role or other ones that we have open. Thank you for your interest in joining our mission!

FirstDay Foundation, is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive a COVID vaccination and an annual Influenza vaccination or obtain an approved exemption from FirstDay Foundation, as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

FirstDay Foundation, is an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of FirstDay Foundation, not to discriminate on the basis of race, color, religion, gender, gender identity, pregnancy, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

English (United States)
If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

It our policy to provide equal employment opportunity and treat all employees equally regardless of age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, genetic information or genetic predisposition or carrier status, marital status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.

Click here to view the "EEO is the law" poster

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