Administrative Assistant
BCFS

It's a great feeling to work for a company that does so much good for others around the world!

Education: High school diploma or GED equivalent.

Experience: Two (2) years administrative experience with advanced level in Microsoft Word and Excel is required. Advanced skill and experience in managing multiple databases and filing systems is preferred.

Supervises: None

Summary: This position is responsible for using sound professional judgement and best practices to ensure quality services are provided to the service population especially in crises situations while maintaining compliance with established state and federal standards

To successfully perform this job, the employee may be expected to perform the following, with or without reasonable accommodations in accordance with the Americans with Disabilities Act of 1990:

Essential Functions:
1. Accepting and screening all incoming visitors, emails and phone calls.
2. Complete pre-registrations and route to appropriate staff.
3. Data entry and maintenance of multiple client information databases (client registration, attendance records, client evaluation, PEI (DFPS) and Efforts To Outcomes (BCFS).
4. Manages closed case files for statewide office locations
5. Manage some purchasing for the program with supervisor approval.

6. Reconciles monthly expense ledgers
7. Type and design general correspondence, memos, charts, etc. Proofread copy for spelling/grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
8. Coordinate travel arrangements for staff.
9. Support all staff with administrative tasks, data entry, budget tracking, and reporting.
10. Work in conjunction with Case Manager and Team Supervisor/Therapist
11. Maintain written records of all home visits, interaction and contact with
families/clients and file in appropriate client files in a timely manner
12. Attend all case staff meetings, supervision and mandatory agency meetings
13. Using stated policies and procedures report child abuse/neglect
14. Maintains familiarity and knowledge of community resources and uses these appropriately to meet needs of families.
15. Conducts community outreach in educating parents, professionals, and others about program and
agency services, and child abuse prevention awareness.
16. Maintain confidential client files for assigned participants.
20. Other job duties as assigned

Measurable Deliverables:
1. Maintain current participant online records on weekly basis.
2. Field calls, emails, visitors on daily basis.
3. Maintain organized client files, class folders, and requisitions.
4. Enroll clients via pre-registrations on daily basis.
5. Attend all required trainings as applicable.
6. Maintains operational office equipment and supplies at all times.
7. Maintain current budget tracking on month basis.

Credentials, Skills and Abilities:
1. Maintain current licenses and certificates required for the position including but
not limited to:
• First Aid • CPR • Other

2. Pass a pre-employment drug screen and random drug screens and maintain emotional control and
professional composure at all times.
3. Provide proof or work eligibility status upon request.
4. Pass a pre-employment and criminal background motor vehicle check
(fingerprints needed if applicant has lived out of state within the past 5 years)
5. Demonstrate the ability to:
a. Respond sensitively and competently to the service population's cultural and socio-economic characteristics.
b. Communicate effectively in writing and verbally in English and Spanish.

c. Work in a fast-paced environment.
d. Maintain computer literacy required to meet the responsibilities of the position.
e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team.
f. Manage time effectively and efficiently.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Here at BCFS Health and Human Services, we are dedicated to building a diverse, inclusive, and authentic workplace. Please feel free to apply for this position even if your work experience and education do not align perfectly with every requirement for this job description. You may very well be the perfect candidate for this role or other ones that we have open. Thank you for your interest in joining our mission!

BCFS Health and Human Services is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

BCFS Health and Human Services is an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of BCFS Health and Human Services, not to discriminate on the basis of race, color, religion, gender, gender identity, pregnancy, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.
English (United States)
If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

It our policy to provide equal employment opportunity and treat all employees equally regardless of age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, genetic information or genetic predisposition or carrier status, marital status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.

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