Admin Assistant
Veolia North America

Middleton, Massachusetts

Company Description

Veolia Group aims to be the benchmark company for ecological transformation. With nearly 220,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources and replenish them. In 2021, the Veolia group provided 79 million inhabitants with drinking water and 61 million with sanitation, produced nearly 48 million megawatt hours and recovered 48 million tons of waste. Veolia Environnement (Paris Euronext: VIE) achieved consolidated revenue of 28,508 billion euros in 2021.

Job Description

Responsible for performing a variety of secretarial and administrative duties and tasks for the middle management staff to include the typing of letters, reports, spreadsheets, proposals, documents, and correspondence of a confidential nature. Answers, screens, and determines the nature of calls and either forwards or takes messages. Maintains a variety of secured confidential files for the executive and updates information as directed. Open, sort, and distribute mail as well as prepares mailing of packages utilizing various carriers. Schedule and arrange management meetings at the site or various locations for the business units within Veolia. Perform other related administrative duties as directed or assigned.

Essential Duties and Responsibilities:

  • Schedule business meetings and arrange for airline and hotel reservations, meeting room, compile necessary material, audiovisual equipment, etc.
  • Answer and screen phone calls and determine the nature of the call and either forward the caller to the appropriate individual or take a message
  • Type a variety of correspondence and spreadsheets that may include pricing schedules, personnel changes, letters to existing and/or potential customers, financial summaries, interoffice memoranda, and related confidential documents
  • Keep executive and management staff informed of report deadlines and monitor progress to ensure that all the information is completed on a timely basis
  • Open, sort, and distribute incoming mail to appropriate individuals and prepare packages for mailing utilizing discretion in carrier choices
  • Periodically maintain and update both business and confidential files/records as directed by the immediate supervisor
  • Prepare, review and code expense reports
  • Monitor and order office supplies on an as-needed basis

Non-Essential Duties and Responsibilities:

  • Other duties assigned



  • High School or GED equivalent required
  • An associates degree in a related field preferred
  • Related work experience preferred


  • None

Knowledge, Skills, and Ability:

  • Computer proficiency with Microsoft Suite
  • Strong Team player
  • Excellent interpersonal and communications skills
  • Time management: the ability to organize and manage multiple deadlines
  • Strong customer orientation
  • Ability to effectively present information

Additional Information

VNA is committed to the principles of equal employment opportunity. VNA's practices and employment decisions, including those regarding recruitment, hiring, assignment, promotion, compensation, benefits, training, discipline, and termination shall not be based on any person's sex, race, color, religion, ancestry or national origin, age, disability, marital status, sexual orientation, pregnancy, veteran status, citizenship status or other protected group status as defined by applicable law. VNA gives fair consideration to all qualified individuals and affords all employees and applicants opportunities for advancement according to their individual abilities without regard to membership in any applicable protected category. No opportunity for hire, advancement or any other condition of employment will be diminished through unlawful discriminatory practices.


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